Established in 2015 in Singapore, Project Açai is the country's first dedicated açai café, with five outlets strategically located across the island. The brand focuses on promoting healthy eating through freshly made açai bowls, smoothies, and vegan snacks.

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Project Acai’s objectives

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Project Açai sought to enhance its operational efficiency by automating financial workflows integrated into their accounting software, Xero. Before implementing fileAI, the team faced challenges such as:

• ‍Manual submission of daily gross turnover data to their mall developer for rent calculations.‍
• Labor-intensive entry of supplier invoices into their accounting system.

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The specific requirements identified by Project Açai included:

• Automating the submission process for daily gross turnover to the mall developer.
• Streamlining the extraction and processing of supplier invoices.
• Receiving comprehensive guidance for a successful rollout across all outlets following the implementation of fileAI at their flagship store.

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The fileAI Solution

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fileAI provided an AI-driven solution tailored for the food and beverage (F&B) sector, enabling Project Açai to manage large volumes of invoices without manual intervention. 

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“The fileAI solution has been a game changer for our team. It is an effective use of AI to automate manual data entry. What I like about fileAI is the easy setup and its accounting-centric approach to extracting specific fields and data without requiring additional adjustments.”
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- Li Ling, Accounts Manager at Project Açai

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Results Achieved with fileAI

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Following the introduction of fileAI at their flagship outlet, Project Açai experienced significant improvements in operational efficiency:

• Enhanced accuracy, precision, and speed in invoice extraction.
• Rapid deployment of fileAI across the remaining four outlets within just 1.5 months.
• The accounting team now processes over 500 files monthly with fileAI, resulting in a time savings of approximately 50 hours each month.

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This automation has empowered the accounting team to focus on higher-value tasks such as supplier price analysis and comprehensive business reporting, ultimately contributing to better decision-making and operational effectiveness.

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Looking to start automating your company's accounting and finance workflows? Sign up and try fileAI for free.